Executive Assistant (Secretary IV)

About the Role & Team

At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

What You Will Do

Disney Entertainment’s Technology Legal Group is seeking Executive Assistant (Secretary IV). This role will report and provide support to the Assistant Chief Counsel, Technology Legal as well as other legal professionals within the group.

The responsibilities of the role include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.

This role will be a vital part of the support team that keeps the Technology Legal Group moving by responding quickly, anticipating executives' and teams’ needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help!

This role is a full-time nonexempt position, is based on-site in Burbank, California, and please note relocation will not be available.

The successful candidate must be a highly organized, detail-oriented, proactive, adaptable person with excellent written and verbal communication skills.  The successful candidate must have the ability to communicate effectively and multitask in a fast-paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.

JOB RESPONSIBILITIES:

• Manage and prioritize the workflow of legal agreements using e-signature tools, ensuring timely tracking and execution
• Utilize client-specific tools used for routing agreements for signatures, and confirm authorized signatories in company database
• Upload and organize legal documents in department databases, enhancing retrieval efficiency for team members, and update attorney matter logs
• Manage calendars including scheduling meetings and appointments, and collaborate with administrative teams to effectively schedule meetings and streamline communication
• Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
• Prepare and submit travel and expense reports
• Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
• Coordinate logistics for meetings, including room bookings and audiovisual set-up
• Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
• Consistently maintain standards of strict confidentiality with respects to all matters and documents
• Support and collaborate on research projects and department projects as requested
• Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
• Flexible in terms of hours worked – i.e., some days might be longer, others shorter
• Perform special projects and other related duties as assigned or requested

Required Qualifications & Skills

• 3+ years of relevant experience
• Interact well with all levels of personnel
• Work effectively in a team-oriented environment
• Must have the ability to be flexible in work situations
• Must have superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively
• Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
• Experience with NetDocuments preferable
• Must be detail-oriented, with accurate input and proofreading skills
• Must be able to work efficiently in a fast-paced, demanding environment while effectively managing deadlines
• Familiarity with technology-related matters preferred
• Self-starter with ability to multi-task, excellent work ethic and commitment to professionalism

Education

• Required: High school degree or equivalent
• Preferred: Bachelor’s degree

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The hiring range for this position in Los Angeles area is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.