Executive Assistant

About the Team/Role:

Walt Disney Imagineering makes the impossible possible, by combining innovation and storytelling to bring Disney stories, characters, and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Its talented Imagineers are responsible for the creation - from concept initiation through installation - of all Disney Resorts, theme parks and attractions, real estate developments, regional entertainment venues, and new media projects. Disney Imagineers are uniquely talented individuals who bring together the best aspects of creativity, innovation, and passion.

At Imagineering Research and Development, our mission is to use technology to build new experiences for our Guests and new tools for Imagineers and the Cast Members who power our parks. R&D is a team of engineers, designers, artists, and scientists who share a passion for solving hard problems and building ground-breaking experiences.

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Then a Senior Executive Support Professional position in Walt Disney Imagineering at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic. You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, resourceful people in the field. Join us – apply today!

This role is full-time. 

This role will report to the Senior Vice President of Technology & Engineering for Walt Disney Imagineering

What You Will Do

They must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining complete professionalism and confidentiality. There will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Experiences and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success

Responsibilities

• Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
• Prepare expense reports in SAP and ensure they are submitted in a timely manner
• Prepare for meetings including setup for large presentations/video conferences with multiple sites
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
• Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you direct phone calls
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Draft letters and emails on behalf of your leader
• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
• Coordinate department off-sites and events as needed
• Assist with any special projects and other related duties as needed

Required Qualifications & Skills

• At least 7+ years supporting an executive or equivalent experience
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Ability to showcase professionalism and business acumen while working on a high demand desk
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to multi-task and prioritize work
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Confluence, Concur, and ability to work in a Windows and Apple environment
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and attention to detail
• A calm head and steady hand to deal with the unexpected

Preferred Qualifications

• Experience at The Walt Disney Company or experience working in a large public corporation
• Experience working with Imagineering
• Experience with video Teleconferencing (VTC) equipment, Slack, Zoom
• Some presentation skills (Power Point, Keynote, Adobe suite)
• Good knowledge of current technology trends
• Experience in the architecture, design and construction industry

Education

• Required: High school diploma
• Preferred: BA/BS or equivalent experience preferred

Additional Information:

• Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

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The hiring range for this position in Glendale, CA is $79,400.00-$106,400.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.